FOR WEDDING PHOTOGRAPHERS
The wedding photography timeline your couple signs off on, and your second shooter actually reads.
And the call sheet your second shooter actually reads. Your couple fills in one form, you get the day hour by hour, the family photo list in shooting order, and their approval in writing.
No card. Pay only when you send it to your couple.
11:04pm
Saturday's timeline. In Word. Again…
Jamie · 2nd shooter
what time tmrw??
Then the WhatsApps start.
Edited. Contradicted. At 9 PM.
Half the family list arrives by text the week of the wedding. The other half is in an email thread from March. Your second shooter gets a screenshot.
Your couples and your crew deserve better.
And you deserve to be covered.
WHAT YOU GET
From one wedding photographer questionnaire to three documents.
The wedding day timeline
Hour by hour, built from the ceremony back. Sent to your couple to approve, then as a clean PDF.
The second shooter call sheet
Call time, address, parking, their shots, their rate. One link on their phone, always up to date.
The family photo list, in shooting order
Every grouping, numbered, with names. Hand it to the aunt who knows everyone.
THREE STEPS · YOUR COUPLE DOES THE TYPING
How it works
01
Your couple fills in the questionnaire
Your couple fills in one form.
On their phone. No account. Ceremony time, venue, who's who in the family. It saves as they go, so the 9pm texts land in one place.
L Lena Hart Photography
Emma & Jake
Saturday, October 17
CEREMONY TIME
5:30 PM
VENUE
Oak Hollow Farm, Asheville
FAMILY PHOTOS
ANYTHING ABOUT THE FAMILY?
my aunt linda + her 3 kids!! grandma rose is in a wheelchair btw. and PLEASE not dad next to his new wife
Send to Lena →
02
We build the wedding day timeline
We read the mess.
Free-text family notes become clean groupings, in shooting order, with names. And we highlight the traps for you: divorced parents, people to keep apart, a list that won't fit the slot.
Family photos
IN SHOOTING ORDER
03
Your couple and your second sign off
They see the plan. They sign off.
Send the finished timeline to your couple for approval and the live brief to your second shooter to accept. Each sees the current version.
COUPLE · TIMELINE V3
✓ APPROVEDEmma & Jake
Saturday, October 17 · Oak Hollow Farm
“Ceremony delays will come out of portrait time.”
✓ Approved by Emma Reyes · Sep 24, 9:41 PM
SECOND SHOOTER · LIVE BRIEF
✓ ACCEPTEDJamie's call sheet
Oak Hollow Farm · Asheville, NC
CALL TIME
2:15 PM
✓ Accepted by Jamie · Oct 9, 8:02 AM
SIGNED OFF
When the wedding day runs late, you have it in writing.
Your terms, approved and timestamped.
The ceremony started 40 minutes late. The couple portraits got squeezed. Three weeks later, a review says you rushed them.
You open the timeline they approved on Sep 24 at 9:41pm, with the line that says “Ceremony delays will come out of portrait time.”
Every edit creates a new version that goes back for approval. Old versions stay on record.
Approval record
✓ v3 APPROVEDEmma & Jake · Saturday, October 17
WHAT CHANGED SINCE V2
- Family formals: 17 → 19 groupings
- Couple portraits: 6:30 PM → 6:22 PM
LENA'S TERMS, APPROVED WITH V3
“Ceremony delays will come out of portrait time.”
CHECK THE LIGHT
Sunset, checked against your family formals.
Add the date and venue when you build the wedding. Hitchproof checks sunset against the ceremony and photo slots, then flags a plan that runs into low light before you send it.
Explore the timeline templateFREE FOR YOUR CREW
A call sheet for your second shooter, not a screenshot.
On their phone. Free for your crew, on every plan.
- ✓Call time, address and where to park
- ✓The shots they own, the family list, what to wear
- ✓What you owe them, and whether it's paid
- ✓They tap accept. You know they've read it
- ✓Change the timeline, their call sheet updates by itself
Already paying your seconds through Venmo or Maroo? Keep doing that. The call sheet just shows the amount and when it's marked paid.
L Call sheet · Lena Hart
↓ Saved offlineEmma & Jake
Sat, Oct 17 · Second shooter
✓ Accepted Oct 9 · 8:02 AM
“I ALREADY HAVE A WORD TEMPLATE”
Your wedding photography timeline template, upgraded.
Fair. Word works, and you've refined yours over a hundred weddings. It just can't prove anything. Bring your template: you can adapt the timeline to your structure before sending it.
FOUR WAYS TO PLAN
Choose your pace.
Pay as you go
$35/ wedding
No monthly commitment
For occasional weddings
Starter
$15/ month
+ $15 per wedding
Best for 1–2 weddings in a month
Pro
$40/ month
+ $6 per wedding
Best for 3–7 weddings in a month
Studio
$990/ year
Up to 200 weddings per year
Best for 9–16 weddings a month on average
You can create an account and prepare a wedding without a card. Online checkout is not open yet. Crew briefs are free on every plan. Volume labels are guides, not eligibility limits; Studio’s range is an annual average.
Frequently asked questions
No. They get a link, fill in the questionnaire on their phone and approve the timeline with their name. That's it.
Plan your next wedding before you open Word.
No card. Pay only when you send it to your couple.